Organize Your Workplace and Make Your Design Better: 12 Steps to Creating an Office Space That Is Both Decorative and Functional
The most significant characteristic of a well-designed office is its utility. Our offices, on the other hand, are frequently crowded with so many office machineries, equipment, supplies, and pieces of paper that our little or home offices become entirely unusable as a result.
Is it necessary to clear a space before you can sit down and work on something? Are the papers on your desk piling up to the point where they’re spilling out onto the floor? Does it appear that you need to contact a search and rescue team in order to locate whatever it is that you’re looking for? Then it’s time to roll up your sleeves and get to work organizing your office environment.
The most stunning and up-to-date office design on the market will not help you achieve your goals until you arrange your workspace. These steps for an office makeover will show you how to organize your desk and your office space so that you have an office design that you will both like and be productive in at the same time.
Remove Obstacles from the Way
Anyone who does not have the agility and balance of a professional acrobat will have a difficult time getting from their desk to their filing cabinet. Because he seldom entertained customers in his office, he only utilized the coffee table when he needed to place things down on it. Moving the coffee table out of the way provided him with a clear walkway and prevented him from suffering significant shin damage.
Is there any furniture that is causing problems in your office design? Move them around or get rid of them completely. It is necessary to be able to move around.
Give a Deep Cleaning to Your Laptop
There you have it. Isn’t that a nice-looking design? A work of art in terms of office design. Now comes the difficult part. Prepare to start organizing your workplace by taking a close look at your office desk and deciding what needs to be there. Of course, I’m referring to your PC. Put it back where it belongs. Your phone, without a doubt. Also, please put it back. But what else is there?
When you look at all the other items you’ve removed from your desk, ask yourself, “Does this item need to be on my office desk?”. If it isn’t something that you use on a daily basis to make your job simpler, it doesn’t belong at your workspace and it is time to find a new home for it somewhere.
What about that stack of documents you’ve been meaning to get to? Deal with them and put them in a file. Last week’s doughnut that was just half eaten. You already know what you’re going to do with that…
Caddies and trays can be used to keep your desk and drawers organized.
Various types of plastic trays and caddies are available at office supply stores and large chain merchants, including some that are specifically designed to fit neatly into a desk drawer. Make use of them to keep your workplace materials in order. All of those stray pens, paper clips, and thumbtacks now have a home, and when you need one, you’ll be able to locate it quickly and conveniently.
Stacking trays for your inbox and outbox are an excellent way to better organize your workspace. They will assist you in keeping your office desktop organized and saving space.
Make Certain That Your Equipment is Up to Date
What are the workplace devices that are causing you to be late or that are cluttering up your office design? Is it necessary to upgrade the memory or hard drive on your computer? Perhaps it’s time to retire your old printer, fax machine, and scanner in favor of a multifunction printer that can do everything. Alternatively, it may be time to convert the rudimentary touch-tone phone to a speakerphone. Increase the usefulness of your office devices while also making some additional workspace available for your employees.
Remove it off your desk.
Give some of your office basics their own dedicated location to free up even more workspace and arrange your workstation even more effectively. On your desk should not be items such as your printer or multifunction copier, for example. In addition to keeping your printer within reach, investing in a printer stand will free up more of your important desk space while also providing you with additional shelf storage space for supplies such as printer paper.
Do you have a small workstation and require even more space? If you install an occasional table next to your desk, it will offer an exquisite touch to your office design while also serving as an additional working space. Make sure to choose one that is the proper height for you so that you can work comfortably without having to stoop over.
Is your desk strewn with books and instruction manuals? Consider purchasing a bookcase, which can be freestanding or built-in. When you simply remove a few books from your desk, you’ll be shocked at how much more space you have to work in.
What else can you do to improve your office design and organization now that you have a visually appealing and effective work environment to operate in? Try some of these suggestions:
Ensure that your eyes have something appealing to rest on.
Place yourself in front of your computer with your hands on the keyboard and your gaze away from the monitor, sweeping it 90 degrees to the left (or as much as you can survey comfortably without craning your neck). In order to reduce eye strain and fatigue, the Canadian Centre for Occupational Health and Safety recommends taking a few minutes every few minutes to glance away from your computer screen and concentrating your gaze on something more distant. Is there, however, anything visually appealing inside your field of vision? If this is the case, incorporate something visually appealing into your office design, such as a painting, print, or poster that you enjoy. If you have the space and the correct conditions, a living, blooming plant may do wonders for the appearance of your work area as well as for your mental health. Do you have a limited amount of space? Install a small corkboard in your home and use it to display items that make you happy, such as photos of family and friends, drawings by your children, or even a brightly colored wall calendar.
Put your newly remodeled office desk through its paces
Sit down at your newly renovated workstation and get to work. Is everything you require in close proximity to you? Make any required adjustments to your office layout, putting the objects or equipment you use the most in easy reach. To staple something, for example, you should not have to stand up from your desk and walk away from it. Make a list of the things you don’t use as well. If you don’t use it very often, the rule of thumb for organizing your office is that it should be put further away.
Examine Your Storage Requirements
Small and home offices appear to generate more paper than any other type of office. Even more so, most of the clutter in our offices is just items that are left out because there is no other place for them to be kept or stored. Organize your office by purchasing an additional filing cabinet if you require one, or by adding a supply cupboard if one is not already present. When you have a place to put everything, it will be easy to maintain your workplace decor tidy.
Create a Recycling Center in your community.
Many of the materials that we discard at work, including paper, cartons of cereal, glass, plastic bottles, and drink containers, are recyclable. Set up a modest recycling center with clearly labeled containers in or near your office to make it convenient for people to do the right thing and clear the clutter from your workspace. When it comes time to transport recyclables to the curb or recycling station, plastic totes are a cost-effective and convenient option for one person to transport.
Window Treatments Should Be Redesigned
If your tiny or home office has windows, keep in mind that the window treatments are an important component of the overall design of the space. A change in the kind and/or color of blinds or drapes in your office can make a significant visual difference in the ambiance of the space. Are you happy with your current window treatments and don’t want to spend the money on replacing them right now? Then you should consider getting a cleaning. There’s nothing quite like a clean and fresh start to the season.
Adjust the position of your office desk
Because you have been using the same workplace design for years, it does not rule out the possibility of changing it. Take a close look at where your office desk is situated in relation to the rest of the room. Moving your desk might provide you with a completely different view and possibly increase your productivity. Consider pulling your office desk out into the middle of the room if it’s currently crammed into a corner and there’s enough area for it. If your workstation is located away from the lone window in your room, consider moving it closer to the window so that you may benefit from the increased natural light.
Apply a fresh coat of paint
The solution to giving your office decor a fresh, new look is as simple as applying a fresh coat of paint to the walls and ceiling. Blue is the most popular hue this season, and it can be found in a variety of relaxing tones. Take a look at the colors available at your local hardware or paint store; you’re likely to discover something that suits your taste.
No matter whether you decide to repaint your small or home office, if you’ve completed the other steps to organize your office, you should have a workspace that not only looks better but will also be more comfortable to work in. Additionally, with the modifications you’ve made, keeping your office organized will be a lot simpler.